“How are you using AI at work?”

I’ve been asking my friends this question lately.

Here’s the thing: most of my IRL friends don’t work in tech. They’re teachers, dentists, real estate agents. They run gyms. They work in fields where AI feels more like a buzzword than a daily reality.

When I bring up AI, I usually hear responses like:

• “The results were just so mid.”

• “It made up a bunch of stuff.”

• “It takes more work than doing it myself.”

And you know what? I get it.

These tools do take time to train up. There’s definitely upfront work involved.

But here’s my take:

This discomfort? It’s the price of admission to be relevant in the job market, and your career.

You have to pay at some point.

So you can today, while everyone’s still figuring it out.

Or you can pay later, when you’re playing catch-up, competing against everyone who’s mastered these tools.

Your call. But the clock is ticking ⌛

Today, let’s look at the full AI stack I think you should know to help you land a remote job.

Here’s what you’ll learn today:

• The 13 AI tools I actually use with clients (and why)

• How each tool fits into the specific stages of landing a remote job

• Real examples of how these tools have helped my clients get interviews

Let’s dive in.

But first, let’s look at some open roles I’m excited about.

🗺️ How I Map AI Tools Across the Job Search Process

When I work with clients, we follow a five-step roadmap:

1. Research – Target the right companies and roles

2. Marketing Materials – Build compelling resumes, LinkedIn profiles, cover letters, and pitches

3. Applications – Apply strategically to maximize response rates

4. Inside Track – Use networking and outreach to bypass applicants

5. Interviewing – Prep thoroughly and perform confidently

Each stage has specific AI tools that dramatically improve your odds. Here’s my recommended stack:

🔎 Step 1: Research (Target Companies + Roles)

1/ Perplexity AI

👉 How to use it: Find companies with hiring signals before they post jobs.

I worked with a client who was looking for a new podcast production role.

She knew she wanted to stay in the space but wasn’t sure which podcasts were actually hiring.

We used Perplexity to identify 20 similar podcasts in her industry, and she discovered several that had just secured new sponsorship deals—a signal they could afford new talent. The research became her target list for outreach. (We were tapping into what I call the hidden job market—the roles that never make it to job boards but are still being filled.)

✍️ Use this prompt:

“List 10 companies in climate tech that raised funding in the last 30 days. Include funding amount and likely hiring areas.”

2/ ChatGPT

👉 How to use it: Research company pain points and industry trends to position yourself strategically.

ChatGPT is great at analyzing patterns across multiple company profiles or job descriptions to help you understand what skills are most in demand.

You could input several job descriptions and ask: “What are the common themes across these product marketing roles? What skills appear most frequently?”

✍️ Use this prompt:

“Analyze these 5 product marketing manager job descriptions. What are the common themes? What skills appear most frequently? What challenges do these companies seem to be facing?”

3/ Feedly (AI agents)

👉 How to use it: Track industry signals like geographic expansion or new product launches.

Set up keyword alerts to monitor for companies making moves that typically precede hiring. Companies expanding or launching new initiatives often need additional talent but might not have posted jobs yet. These are the kinds of signals that often lead to interviews—you just have to catch them before everyone else does.

✍️ Use this workflow: Set up alerts for phrases like “opens office in [your city]” OR “launches new product line” OR “expands operations” + your target industry keywords.

🧰 Stage 2: Marketing Materials (Resume, LinkedIn, Cover Letter, and Pitch)

4/ Claude

👉 How to use it: Rewrite resumes and LinkedIn profiles to match specific job descriptions.

🤓 A nerdy caveat here: at the time of this writing, the latest ChatGPT model is o3, and the latest Claude model is Opus. Currently, I find both Opus (and Claude’s old model, 3.7 Sonnet) better at writing and editing that o3.

That’s why I recommend Claude for tasks like resume and LinkedIn writing.

I’ve tested it side-by-side with ChatGPT, and Claude just hits cleaner for long-form writing: smoother, more technical, and less likely to over-explain.

But that might change by the time you read this.

The game changes fast.

One client’s resume scored a 20% ATS match when we tested it against target roles. After using Claude to optimize the language and incorporate relevant keywords while maintaining his authentic voice, his score jumped to 54%—a 170% improvement.

✍️ Use this prompt: “Help me rewrite my product manager resume to better align with these three growth PM job descriptions. Keep my conversational tone but incorporate the most important keywords naturally.”

5/ Gamma

👉 How to use it: Create professional pitch decks quickly for portfolio projects or client presentations.

Use Gamma when you need to showcase your work visually but don’t have design skills.

✍️ Use this workflow: Input your project details and key achievements. Select a professional template. Let Gamma generate slides, then customize with your specific examples and metrics.

6/ Loom

👉 How to use it: Create personalized video introductions for cold outreach.

I had a client who started adding short Loom videos (e.g. 2-3 minutes) to his cold pitches, introducing himself and explaining why he was interested in the company.

He’d also include a quick demo of the work he could take on. His response rate jumped significantly because video messages stand out and he could just show his work, instead of tell.

✍️ Use this workflow: Record a 60-90 second video mentioning something specific about their company or recent news. Include it in your LinkedIn message or email with a note like “Quick video intro attached.”

⚡ Stage 3: Applications (Job Boards + Direct Outreach)

7/ Teal HQ

👉 How to use it: Optimize your resume and track applications systematically.

Use Teal together with Claude (#4 above). Teal is the tool that’s going to give you your ATS match score.

This one-two combination is helping our clients get multiple recruiter messages for the first time ever.

✍️ Use this workflow: Upload your resume and a target job description. Review the keyword gap analysis. Update your profile with more concise language and missing keywords that match your actual experience.

8/ Visualping

👉 How to use it: Monitor target company career pages for new openings.

Set up monitoring on the careers pages of your top target companies. When new roles appear, you’ll get notified immediately and can be among the first applicants.

✍️ Use this workflow:

Add the careers page URLs of your top 10 target companies. Set notifications for daily or weekly checks. Apply within 24 hours of getting an alert.

9/ Simplify

👉 How to use it: Auto-fill job applications while maintaining quality.

Sometimes you gotta play the volume game.

If that’s you, Simplify saves minutes by auto-filling forms with your information.

It’s a nice optimization and can help save some mental bandwidth from a task that’s otherwise pretty boring.

✍️ Use this workflow: Install the browser extension. Set up your profile with all your standard information. Let it auto-fill applications while you focus on customizing cover letters.

🤝 Stage 4: Inside Track (Networking + Outreach)

10/ Clay

👉 How to use it: Research contacts and personalize outreach at scale.

Clay can find mutual connections, recent company news, and personal details about prospects to help you craft personalized messages.

Here’s an example: You use Clay to research a bunch of hiring managers at scale. You see one posted on LinkedIn about completing a marathon—that gives you a natural conversation starter if you’re also a runner.

✍️ Use this workflow:

Import a list of target companies. Use Clay to find decision-makers and enrich their profiles with recent activity. Craft personalized messages based on the data Clay surfaces.

11/ Taplio

👉 How to use it: Build thought leadership and stay visible to decision-makers.

Taplio’s free Chrome extension shows you the most popular posts in your industry, helping you understand what content resonates. Consistent, valuable LinkedIn content keeps you visible to people in your industry.

✍️ Use this workflow: Use the Chrome extension to find trending posts in your field. Comment thoughtfully on 3-5 posts daily. Create 2-3 original posts per week using Taplio’s AI suggestions (requires the paid version)

🎤 Stage 5: Interviewing (Prep + Performance)

12/ NotebookLM

👉 How to use it: Deep interview preparation using company-specific research.

I had a client preparing for a final round interview. He uploaded all his notes: the company’s recent blog posts, press releases, product updates, and presentations he created to NotebookLM.

It created a comprehensive briefing that he could listen to throughout the day and helped him better understand what talking points he wanted to hit in his interview.

✍️ Use this workflow:

Upload the company’s recent blog posts, press releases, and job description… plus anything else you think would be helpful for you to cover in the interview. Ask NotebookLM to create interview prep notes and potential questions you should ask.

13/ Poised

👉 How to use it: Real-time feedback during video interviews on speech clarity, tone, and presence.

Poised runs in the background during video calls. You get real-time feedback on filler words, speaking pace, and confidence.

✍️ Use this workflow: Install and run Poised during practice interviews or actual calls. Then review post-call analytics to find patterns, like using too many filler words or speaking too fast.

💫 The Bottom Line

If I had to prioritize the most impactful sequence for getting noticed faster:

1. Start with research → ChatGPT to analyze job descriptions and Perplexity to quickly get a pulse on company trends

2. Polish your profile → Claude for powerful writing and Teal HQ for ATS optimization

3. Scale your outreach → Clay to find decision-makers and Visualping to track new openings

4. Build visibility → Taplio to stay active on LinkedIn and Loom for standout video pitches

5. Track applications → Simplify to automate applications and Clay for personalized follow-ups

6. Ace interviews → NotebookLM to prepare and Poised for interview performance

But the biggest key insight from playing with these tools with clients:

AI tools are force multipliers, not magic bullets.

They’re going to help you work smarter and faster (sometimes by enormous magnitudes!) but you still need strategy and persistence.

I’ve watched clients go from crickets to callbacks just by combining 1-2 AI tools with a smarter workflow. The tools are cool—but it’s how you use them that unlocks real leverage.

(If you’re thinking about long-term career stability, I also recommend layoff-proofing your career as you build these new skills.)

That’s it for today.